Privacy Policy

1. Introduction

This Privacy Policy explains how we collect, use, andprotect personal data when using our website or when providing services to Clients.

2. Data We Collect

  • Contact information (name, email, phone number) when you send an enquiry or engage our Services.
  • Usage data (IP address, browser type, pages visited) when you use the Website.
  • Project data as required in service delivery (may include client and third-party data).
  • Marketing data if the user opts into our newsletters or communications.

3. How We Use Personal Data

We use personal data for:

  • Providing and managing our Services
  • Communicating with you (enquiries, invoices, updates)
  • Improving the Website and Services (analytics)
  • Compliance with legal obligations (accounting, tax, regulatory).

We rely on legal bases including consent, contractperformance, legitimate interests, or legal obligation.

4. Data Sharing and Transfers

We do not sell personal data. We may share data with:

  • Service providers (e.g., cloud hosting, analytics tools) under data processing agreements.
  • Legal or regulatory authorities when required.

International transfers: For example, we may use MicrosoftWorkspace (One Drive) which transfers data outside the EEA. We rely on StandardContractual Clauses (SCCs) or other mechanisms to ensure protection.

5. Data Retention

We retain personal data only as long as necessary for thepurpose it was collected, or as required by law (e.g., tax records). Our retention policies align with GDPR: data minimisation, deletion upon request,etc.

6. Data Subject Rights

Under GDPR you have rights including:

  • Access to your personal data
  • Correction or erasure of your data (‘right to be forgotten’)
  • Restriction or objection to processing
  • Data portability
  • Right to withdraw consent (where processing is based on consent)

To exercise your rights, contact us at info@sothisinisghts.com.

7. Cookies and Tracking

We use cookies and similar technologies on the Website tocollect usage data. You may manage preferences via our cookie consent tool. Werely on cookies for essential site functionality, analytics, and marketingpurposes.

8. Security

We implement technical and organisational measures (TOMs) toprotect personal data: encryption, access controls, audit logging, incidentresponse. We maintain a comprehensive data protection framework as describedpreviously.

9. Changes to this Policy

We may update this Privacy Policy to reflect changes inoperations, legal obligations, or technologies. The new version will be postedon the Website with an updated effective date.

10. Contact

For questions about this Privacy Policy you can contact:
Email: info@sothisinsights.com

‍